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File #: 20-400    Version: 1 Name:
Type: Action Report Status: Carried
File created: 6/30/2020 In control: Capital Regional District Board
On agenda: 7/8/2020 Final action: 7/8/2020
Title: COVID Meeting Procedures
Attachments: 1. Staff Report: COVID Meeting Procedures, 2. Appendix A: Ministerial Order M192, 3. Appendix B: Draft Committee & Commission Resolution


COVID Meeting Procedures



That the CRD Board:

1.                     Make all efforts to meet in-person and encourage all other committees and commissions to do so also, provided the meetings can be done in keeping with public health officer orders,

2.                     Authorize open meetings of the Regional Board, Hospital District Board and Housing Corporation Board as well as Standing, Select and Advisory Committees to be held without the public physically present provided that: agendas are posted with proper notice; agendas and minutes are available on the website; meetings are live webcasted and can be viewed electronically; and, that the public is able to provide comment as a delegation via written or electronic submission; and

3.                     Permit local area services and protective services to hold 2020 Annual General Meetings electronically when available meeting space cannot physically accommodate all area ratepayers, and conduct their election process for new committee members by way of mail-in ballot.